This guide explains how to import a calendar / agenda on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• Refer to this other guide if you only want to display a read-only Infomaniak calendar on Google Calendar (Web & mobile app).
• Refer to this other guide if you want to edit the events of the calendar on both sides but only on the mobile version of the Google Calendar app.
• It is also possible to import tasks in the dedicated section of the calendar.

Import a calendar via a URL

It is possible to display in Calendar an existing calendar managed externally. It will be automatically updated every hour via the URL you specify.

To do this:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on in the left sidebar menu.
3. Click on "From a URL":
   
4. Enter the URL of the calendar to import.
5. Check the box I want to subscribe to this agenda.
6. If necessary, choose the Organization in which the calendar will be imported.
7. Click on Import the calendar:
   

You can also go directly through one of the Organizations you are part of:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the action menu ⋮ to the right of the Organization in the displayed table.
3. Click on "From a URL":
   

Link a Google calendar by its “secret” URL

The "secret" URL of a Google calendar, which you can paste in step 3 above, is found in the Google calendar settings:

1. Click on the action menu ⋮ to the right of the relevant Google calendar.
2. Click on Settings and sharing:
   
3. Scroll down the page to obtain the secret iCal URL and click on the icons to view the URL and/or copy it:
   
4. Paste the URL according to the procedure in step 3 of the previous chapter above.

The calendar will be visible and will regularly display any updates made, but it will not be possible to edit it directly from the Infomaniak interface; this is a "one-way synchronization" with Google.

However, you can force synchronization to display any new events or changes directly:

1. Click on the action menu ⋮ to the right of the calendar imported on Infomaniak.
2. Click on Display information:
   
3. Click the SYNC button to synchronize the imported content, then wait a few seconds:
   

Import events via .ics file

To access the Advanced actions that allow importing, exporting, and restoring calendars:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on Advanced actions in the left sidebar menu.
3. Click on Import.
4. Upload the .ics file corresponding to the export performed from your previous provider:
   

You can choose which existing calendar to import the events into or create a new agenda (tasks are also imported if the .ics file contains them).

Export data from the previous provider

Here are some guides provided for reference to export the calendar from a third-party provider, which will allow you to re-import this data with Infomaniak:

• Apple Mail
• Gmail
• Outlook (section Publish > ICS link)
• Yahoo
• Proton
• Thunderbird

This guide explains how to share one of your calendars/schedules with other Infomaniak users, collaborators, using the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• Refer to this guide to configure the synchronization of your calendars or this guide to integrate a read-only calendar into a third-party tool.

Share an Infomaniak calendar

To enable sharing of one of your calendars/schedules:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the action menu ⋮ to the right of a calendar.
3. Click on Share the calendar.
4. Click the button to Add a share:
   
5. Enter the Organization, group or email address corresponding to the Infomaniak user account that will access the schedule (if the user does not yet have an account, they can create one for free with the invitation they receive).
6. Determine the user rights on this calendar (Can view, Can modify, Can modify and share).
7. Finish by clicking on the button:
   
8. It is always possible to perform other actions from the same page:
   1. add an additional share
   2. resend or delete an access invitation
   3. modify the permissions related to calendar sharing
   4. delete/revoke the share
      

Share the calendar of a meeting room

To share the calendars of meeting rooms, the sharing principle and the assignment of rights are based on the same principle as above:

This guide explains how to make one of your calendars/schedules public from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• You will obtain a URL specific to your schedule in format .ics that Calendar (formerly Apple iCal), Calendar (formerly Microsoft iCalendar), Thunderbird (formerly Mozilla Lightning) or even Google Calendar can recognize to display your schedule:
  
• The data contained in the shared calendar will no longer be private but will only be available in read-only mode to users who "subscribe" to it.
• The frequency of the updates made by the application that subscribes to the URL of your calendar must be defined in the application in question.
• PHP scripts (not provided) also allow you to parse such files, allowing you, for example, to include events on a website.
• Refer to this other guide to configure the synchronization of your calendars/schedules or this other guide to share a calendar/schedule with your collaborators with different permissions.

Enable public sharing of an Infomaniak calendar

To share a schedule publicly:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the action menu ⋮ to the right of a calendar.
3. Click on Share the calendar.
4. Activate the toggle switch for public sharing.
5. Click on the icon to copy the address to the clipboard:
   
   • It is always possible to remove public access from this sharing page (see point 4 above):
     

This guide explains how to print a calendar / agenda from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Print the content of a calendar / agenda

If you only use your browser's print function with Calendar, you will print the interface and not necessarily the content of the calendar. To print the list of your schedule (regardless of the display mode usually selected):

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the printer icon located at the top right:
   

This guide explains how to save and export a calendar / agenda from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar) in .ics format.

Export a calendar

To export the agenda in .ics format:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on Advanced actions in the left sidebar.
3. Click on Export in the left sidebar.
4. Check the calendar(s) to export.
5. Click on Export:
   
6. Save the file on your computer.

Refer to this other guide if you are looking for information about importing events.

This guide explains how to create an additional calendar on the Web app Calendar Infomaniak (online service ksuite.infomaniak.com/calendar) and then set it as default.

Preamble

• Setting a default calendar, for example, speeds up the creation of new events as you will no longer need to modify the calendar in which your next event will be recorded each time.
• You can only set calendars that you own directly as default.

Add a new calendar/schedule

To create an additional calendar:

1. Click here to access the Web app Calendar Infomaniak (online service ksuite.infomaniak.com/calendar).
2. Click on in the left sidebar menu.
3. Click on New calendar:
   
4. Enter a name for the calendar.
5. Choose a color.
6. Choose one of your Organizations in which to create the calendar.
7. Click the button to create the calendar:
   

Modify the default calendar

To set one of your calendars as default:

1. Click here to access the Web app Calendar Infomaniak (online service ksuite.infomaniak.com/calendar).
2. Click on the Settings icon ‍ in the top right corner.
3. Click on Customization in the left sidebar menu.
4. Click on the default calendar to open the selection menu:
   
5. Choose the desired calendar in the Default calendar field; it will be placed first in your calendar lists:
   

The easiest way to manage your calendars / agendas is to use the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

This interface offers many advantages:

• No software to install or configure.
• Share calendars with other users.
• Saved permanently.
• Synchronize calendars (+ tasks) between devices.
• Attachment / kDrive.
• Secures and respects your privacy, hosted in Switzerland by a neutral and independent company.

How to start Calendar Infomaniak?

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

What do you want to do?

1. Synchronize calendars on all your devices
2. Customize the app's display
3. Display public holidays
4. Create a task
5. Create a unique event
6. Create a recurring event
7. Create an event reminder
8. Schedule a meeting
9. Schedule a meeting from the Web app Mail
10. Manage room bookings
11. Print a calendar
12. Import a calendar
13. Import tasks
14. Export a calendar
15. Share a calendar
16. Share a calendar publicly
17. Restore deleted events
18. Add an attachment to an event
19. Set a default calendar on the app
20. Create a desktop app (from the Web Calendar app for example) from Chrome

A question or feedback?

• Contact Infomaniak support
• Click here to share feedback or a suggestion on an Infomaniak product

This guide explains how to force a synchronization of Infomaniak contacts & calendars when they are synchronized by the kSync app on an Android device.

Preamble

• The kSync app only synchronizes contacts & calendars that are selected in the application.
• If you subsequently add calendars/agendas from Calendar or address books from Contacts, it is therefore necessary to add them to the synchronization in the kSync application.

Add an agenda / address book to the synchronization

To force the synchronization:

1. Open the mobile app kSync on your Android device.
2. Press Refresh address books / agendas.

The new address books and agendas appear in the list.

This guide explains how to change the color of events related to your calendars/agendas in the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar). You can also globally customize the period displayed in them.

Set certain default settings

To do this:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the Settings icon ‍‍ at the top right.
3. Click on Customization.
4. Refer to this other guide regarding the default calendar element.
5. Settings such as the default event duration or the working hours to display on the calendar will notably improve the use of the appointment scheduling assistant:
   
6. Refer to this other guide for the first menu item and to this other guide for the second:
   

Set the color of a calendar/agenda

To do this:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the action menu ⋮ to the right of the calendar in question.
3. Click on Edit:
   
4. Choose the desired color.
5. Click the button to Validate:
   
6. The specified color will then be visible:
   1. at the level of the Calendar name,
   2. for fixed-time events in the monthly view,
   3. for all-day events in the monthly view,
      
   4. in the daily view:
      
   5. in Schedule view:
      
      etc.

Set the color of an event

To manually change the color of a specific event, which will override the calendar's color:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Create an event and choose its color, or click on an existing event and then on the pencil icon ✎ to edit the details, including its color:
   
3. Confirm at the bottom of the page.
4. The specified color will then be visible on the event itself:
   

Customize the displayed period

To do this:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Choose to display the agenda by: Day, Week, Month, Year or in Schedule view.
3. At any time, click on Today to reset the current view.
4. In Schedule view, you can choose the period to display ("this week", "next month", etc.):
   

This guide explains how to import tasks in the dedicated section of the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/all/calendar/tasks).

Preamble

• The .ics file is a standard container (RFC 5545) and inside this file, you will find “components”:
  • VEVENT (Event): this is what you see on the calendar grid, with a notion of occupied time (Start time DTSTART and End time DTEND or duration).
  • VTODO (Task): this is an action to be performed, often with a due date (DUE), but not necessarily a duration, and a binary status (done or not done).
• Therefore, when importing a .ics file into the Infomaniak Calendar app, the system imports the data into the calendar and its “Tasks” section based on their type.

Import tasks

If you have a .ics file to import:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the chevron ‍ to expand the Advanced Actions section.
3. Click on Import.
4. Click the button to select an ICS file (max 20 Mo):
   
5. Select the file containing the tasks (and/or events):
   
6. Choose the calendar into which to import the data (or create a new calendar for the occasion).
7. Click the button to start the import:
   
8. If the .ics file contained tasks, you will find them in the Tasks section (and any events present in the file will be on the calendar):
   
   

This guide explains how to use the task manager available on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar/tasks).

Manage your tasks to be done

To add a task to the task manager:

1. Click here to access the Web app Tasks (online service ksuite.infomaniak.com/calendar/tasks)…
   • … also accessible from your agenda by clicking on the Tasks icon in the right sidebar:
     

Once the manager is open, you can Create a task in the top left, linked to the calendar specified to the right of the button:

If you add a due date to your task, it will appear on the corresponding agenda:

You can also filter and sort your displayed tasks using the button located at the top right of the manager, next to the cross that allows you to close it:

You can import tasks to your calendar.

To synchronize tasks with an Android device, refer to this other guide.

This guide explains how to display a calendar / agenda with the dates of public holidays from the canton or country of your choice on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• These suggested calendars can be synchronized with your mobile and desktop devices.
• The birthday calendar (calendar that displays the birthdates of your contacts when the date is entered in their address book entry) is only visible through the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar) and cannot be synchronized with CalDAV tools.
  

Display additional official calendars

To add the public holiday or school holiday calendar:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the button in the left sidebar.
3. Click on Calendar suggestions.
4. Choose from the calendars of national public holidays (by canton or country).
5. You can also add the official calendar of national school holidays (France, Switzerland, etc.).
6. Once added, this is also where you can remove them:
   

This guide explains how to access your Infomaniak address books and Infomaniak calendars / agendas from your devices.

Preamble

• The Web app Contacts (management of your Infomaniak address books for all your professional and personal contacts) and the Web app Calendar (management of your Infomaniak calendars / agendas for all your events and appointments) can be synchronized so that their content (hosted on Infomaniak servers) appears on your personal devices.
• If your current contacts & calendars are not yet managed within these Infomaniak applications, you will need to import your data first so that the synchronization can work subsequently.
• The suggested calendars can also be synchronized with your mobile and desktop devices.
• The birthday calendar (calendar that displays the birthdates of your contacts when the date is entered in their address book entry) is only visible through the Web app and cannot be synchronized with CalDAV tools.

Synchronize contacts & calendars (CardDAV/CalDAV)

Click here to open the Infomaniak assistant that allows you to configure the synchronization of your devices (macOS, Windows, Linux, Android, iOS) and common software (Outlook, Microsoft 365, Thunderbird, Apple Mail, eM Client, etc.).

Specific guides

OS	Application to synchronize
	Outlook via CalDav Synchronizer ( Windows)
	Contacts & Calendars ( macOS)
	Contacts & Calendars ( iOS: iPhone, iPad, etc.)
	Contacts & Calendars via kSync ( Android: Huawei, Samsung, Sony, etc.)
	Google Calendar via kSync
+++	Mozilla Thunderbird

You can also transform the Infomaniak Web app Calendar or Contacts into an application to use on your device.

This guide concerns kSync which allows you to directly create a new calendar or a new address book from an Android device.

Create a calendar or address book from the app

To do this:

1. Open the mobile app kSync on the Android device.
2. Once logged in, click on the action menu ⋮ located at the top right.
3. Press Create a new address book / Calendar.
4. Enter the name of the address book or calendar and a color.
5. Uncheck the box Notes / Journal:
   
6. Click on Create at the top of the interface.

If necessary, click on the icon to refresh the list, your new item appears in the list:

Your service will then be synchronized with the corresponding web app, here Calendar Infomaniak (online service ksuite.infomaniak.com/calendar):

This guide explains how to add a simple new unique event to a calendar / agenda of the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• To create a recurring event / regularly recurring event, refer to this other guide.
• To schedule/meet a meeting between multiple users and find the best time slot, refer to this other guide about the appointment scheduling assistant.

Add a new event

To schedule a unique event in a calendar managed by Infomaniak:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click the Create button at the top left.
3. Click on Event:
   
4. Fill in the most important fields, such as the title (subject), date/time or duration, possible participants (see below), location, agenda concerned, event color...
5. Click the green button to add a kMeet link if the event corresponds to a meeting between several people.
6. Display additional fields by clicking on SHOW MORE FIELDS at the bottom right (and some of these fields may be automatically reused in case of follow-up):
   
7. Click on SAVE to add the event to the selected calendar:
   

You can also click directly on the calendar to add a new event, by dragging the mouse pointer over a desired time period.

To add an attachment from kDrive to your events on Calendar, refer to this other guide.

To add reminders to your events on Calendar, refer to this other guide.

Add participants to the event

To invite users, add their name or email address when creating the event or later:

You will be informed of their presence or refusal if they follow the procedure sent to them by email when the event is created.

Any update to a scheduled event is also sent by email to all participants.

Automatically find the best time between participants

Before creating the event and therefore before sending invitations to participants, it is possible to determine the best time that suits everyone based on each person's availability (e.g., other appointments in their calendars) — this is based on the availability of the guests (not the organizer):

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click the Create button at the top left.
3. Click on Event.
4. Choose a date and time that would suit you for the event.
5. Add the participants.
6. Click on the dropdown menu below the participants to find the time immediately available for all participants closest to the initially desired time:
   

In the example above, 11:45 is not suitable for a one-hour meeting because Ralph already has a 30-minute appointment scheduled in his calendar at 12:00, so the system suggests 12:30, the closest time when all guests will be available.

An asterisk * next to a participant means that the user's availability is unknown because…

• … either the person invited by their email address is not an Infomaniak user: no user account exists with the specified email address…
• … or the invited person does not share their availability: they do not share their calendar at least in read-only mode with the meeting organizer or have not transferred their calendar to at least one of the organizer's Organizations…

Note, an all-day event (like a memo stating a day of teleworking, for example) will prevent the tool from correctly finding availability.

Meeting room

Refer to this other guide if you are looking for information about meeting rooms that can be preconfigured to link an event to a location of this type.

This guide explains how to retrieve events, tasks, unavailability, time slots deleted by mistake in one of your calendars/agendas from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar for managing your events and appointments).

Backup retention period

Once a full backup of your calendar has been made, Infomaniak makes it available to you for a certain number of days depending on your offer.

⚠ Available with:

Calendar/agenda restoration

Restore points are performed every day. If events can be restored, you can go back to the point 24 hours, 48 hours, 7 days and 30 days ago:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on Advanced actions from the left sidebar.
3. Select Restore.
4. Choose the calendar to restore.
5. Choose the desired version (1/2/7/30 days).
6. Start the restoration using the button at the bottom of the page that activates if events can be restored:
   

This guide details the room booking feature (meeting, sports, classes, etc.) available on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• It is possible to create and associate physical meeting rooms with events from Calendar, for example to organize an event in a specific location with limited equipment and seating.
• Each room created displays a dedicated calendar on the app, which can be shared.
• Double (or more) room booking is possible.
• Number of possible rooms per resource:

Configure meeting rooms

Prerequisites

• Be an Administrator or Legal Representative within the Organization (users with limited rights (collaborators and clients) who have access to this product will not be able to do so).

To create rooms accessible for booking by collaborators:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the Settings icon ‍‍ at the top right.
3. Check or select the relevant Organization in the dropdown menu of the left sidebar.
4. Click on Rooms in the left sidebar.
5. Click on the Create a room button:
   
6. Enter the essential information such as the name, the exact location (full address, floor), a color, the maximum number of people who can be accommodated:
   
7. Add the equipment possibly available in the room and the floor in question.
8. Click on Save to save the equipment related to the room:
   
9. Click on Save to create the meeting room.

Actions on the created room

If you have several similar rooms, you can speed up their creation by duplicating the first one:

• Click on the action menu ⋮ to the right of the room in question in the displayed table:
  

Create an event by associating it with a room

Once the room is created and configured, simply create an event to associate it with the desired room:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the More button ‍ at the top left of the interface to create a New event.
3. Click on Add a room:
   
4. Click in the Search for a room or location field to display the available rooms during the time slot (the 3 last booked from the most recent to the least recent).
5. The equipment available in each room is displayed on the right:
   
6. Click on Save to publish the event and its room in the calendar.
7. You will find all the information about the chosen location and the equipment available on the event page in the calendar:
   

Global view of rooms and their occupancy

It is possible to have a global view on a calendar of each room to see its occupancy. Indeed, when a room is created, a calendar associated with it is created in the Organization's calendars:

Your dedicated kSuite space also displays a view of the availability of your rooms in real-time, with the possibility of booking one in a few clicks, which will save you time in organizing your meetings:

This guide explains how to add an attachment from kDrive to an event in a calendar / agenda on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• Some software or applications also allow you to add an attachment, and in this case, if you synchronize the agenda with that of your solution, the attached file is possible up to the maximum size of 64 ko.

Add a kDrive attachment

When you create a new event on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar), you can add one or more attachments (links to files from kDrive):

Thanks to this link “Insert a kDrive link”, you can access kDrive directly from the event creation window Calendar:

1. Select kDrive if necessary.
2. Browse and select the files to add to the event.
3. Otherwise, import new documents that will be stored on kDrive.
4. Once selected, choose whether their link should be:
   1. a public link (everyone can access it)
   2. a restricted link (only people with access can access it)

Whether the event is recurring or not, you can add files that will be shared with those who view the event in the calendar:‍
‍

Guests to the event who view the card via a synchronized application, Outlook, Gmail, and others, will see the links in the description (as is the case for the possible kMeet link, for example, if a videoconference is scheduled for the event).

This guide explains how event reminders and alerts work on the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Add a reminder or alert to an event

To add a reminder to an event (e.g., an appointment):

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click the Create button at the top left.
3. Click on Event:
   
   • You could also click on an existing event on the calendar to modify it.
4. Display the additional fields:
   
5. Click on Add a reminder to configure it:
   
6. Save the event at the bottom of the page.

Types of reminders

You can be notified through 3 different channels:

1. By email: the reminder will be sent by email at the chosen time.
2. By a browser notification: the reminder will be displayed by a notification managed by your web browser, provided that my kSuite is connected; this is also the option to choose if you synchronize your calendar with your phone to receive an alert on your device.
3. By a chat system like kChat: the reminder will be sent in the chosen chat thread.

Any guests invited to an event will not be notified by the reminders/reminders.

To receive multiple notifications, you need to add multiple reminders (click on on the right) however, with an email reminder, it is possible to configure automatic regular follow-ups (read below).

Add a follow-up to an email reminder

To add a follow-up to an email reminder:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on an existing event to modify it.
3. Click on the pencil icon ✎ to edit the event and its email reminder:
   
4. Choose the frequency of reminders (every hour, every week, etc.)…
   
5. Save the event at the bottom of the page.

This guide explains how to add a new recurring event to a calendar / agenda in the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).

Preamble

• To create a simple one-time event, refer to this other guide.
• To schedule/meet with multiple users and find the best time slot, refer to this other guide about the appointment scheduling assistant.
• It is possible to modify (move/delete) a single occurrence of a recurring event in the Infomaniak agenda without affecting the entire series, thus allowing you to temporarily adjust the schedule, participants, location, or duration of a specific meeting while preserving the original configuration for all other occurrences.

Add a recurring event

To add an event that will be repeated in the future:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click the Create button in the top left corner.
3. Click on Event:
   
4. Display the additional fields:
   
5. Enable recurrence and customize it as needed:
   
6. Save the recurring event at the bottom of the page.