This guide illustrates the different types of sharing that can be done within the shared folder of kDrive and explains how to limit access to the folder if certain users should not have access to everything in it already. It is very easy to modify a share at any time.

Switching from a simple share to a kSuite invitation

Imagine…

• … a kDrive within a kSuite…
• … with 1 single user out of 3…
• … data in the shared folder and in the personal folder.

A. Result of a share without the need for the invited user to register

A folder located in the shared folder is first shared with a completely new user who is external to this kDrive and to Infomaniak, via a public share link:

1. Right-click on the relevant folder or subfolder.
2. Select the Share option.
3. Stay on the first tab and adjust the security settings as needed.
4. Copy the link to send it, or send it directly from the window:
   

As a result, the user who views this public link gets this type of view and can navigate, view, and download the files, all in read-only mode:

B. Result of a share with registration (not counted in kSuite)

A folder located in the shared folder is now shared with an “external” user who will need to sign up or at least log in to their account if they already have one, and accept the invitation.

This time, you need to select the second sharing tab:

1. Right-click on the relevant folder or subfolder.
2. Select the Share option.
3. Click on the second tab.
4. Enter the email address of the user in question.
5. Click to add (this operation can be performed for multiple users at once):
   
6. Regarding the freedom given to the user to modify or not the part of kDrive to which he will have access, the choice made here is that of Modify.
7. Click on Send the invitation:
   
8. This choice (see point 6 above) will allow you to invite this person as an external user initially — read below for the complete kSuite invitation):
   
9. The administrator can see the pending request and resend the invitation if necessary:
   
10. The invited person receives an email to register as an Infomaniak user:
    
11. The person fills out the form, their email address is pre-filled, it will be their Infomaniak user account identifier:
    
12. Once registration is complete, a simplified kDrive interface with “Shared with me” on the left allows access to the shared content (only, not the entire shared folder) and to modify it:
    
    • Any modifications made are shared with all users who have access to this part of this kDrive.
    • The user does not have a private/personal space.
    • They can install the mobile/desktop kDrive app and log in, but no data will be visible:
      

C. Result of a share with registration as a kSuite user

Now imagine that no sharing or invitations have taken place yet. Repeat steps 1 to 7 above, then at step 8…:

1. … Invite this person as a kSuite user by clicking on the link that opens user management in a new tab:
   
2. Create the kSuite user (following the order A-B-C below):
   
3. Begin creating the user (following the order D-E-F-G-H below):
   • D — Enter a first name and a last name.
   • E & F — Depending on your needs, grant them extended or rather limited rights within the Organization, here a user status only (be aware of the various permissions (e.g. access rights to products) and administrative contact preferences of a user within an Organization).
   • G — Choose whether or not to create an email address for the user; this influences how you allow the user to log in (here with the email address of their choice - while sending the invitation to another email address).
   • H — The next step allows you to integrate the user into a potential work team:
     
4. Once the procedure is complete:
   • I — The invited person receives an email to register as an Infomaniak user but you can provide the link through other means such as a QR code.
   • J — Depending on the role assigned to the invited person (see point E above), you can define at any time which products they can manage on the Infomaniak Manager:
     

D. Restrict the user's access

Once the registration is complete, the kDrive interface of the new user usually allows access to all the content that has been shared with all kDrive users.

If the invited user sees nothing in the shared folder, check from the administrator account whether the sharing rights have been extended to all kDrive users:

 

The opposite is also possible: if the new kSuite user accesses the entire shared folder and this is not desired, the administrator must modify the sharing settings of the parent folder (e.g., the folder at the root of the shared folder):

1. Right-click on the parent folder, select the Share item, then choose the second sharing tab and click on Manage on the right to delete the share (the effect is recursive and therefore applies to all items contained within the parent folder):
   
2. Then, share again but more restrictively from the folder in question and check the access column in the kDrive tree:
   
    
3. And there you have it, the user can only see part of the shared folder:
   
4. And this time, if the user installs the kDrive app, they can select that kDrive:
   
5. He can access the files on the computer: