This guide explains how to add a simple new unique event to a calendar / agenda of the Web app Calendar Infomaniak (online service calendar.infomaniak.com for managing your events and appointments).

Preamble

• To create a recurring event, refer to this other guide.
• To schedule a meeting between several users and find the best time slot, refer to this other guide about the appointment scheduling assistant.

Add a new event

To schedule a unique event in a calendar managed by Infomaniak:

1. Click here to access the web app Calendar Infomaniak (online service calendar.infomaniak.com).
2. Click on the More ‍ button at the top left of the interface to create a New event.
3. Fill in the most important fields:
   
   or first display others by clicking on SHOW MORE FIELDS at the bottom right (and some of these fields may be automatically reused in case of rescheduling).
4. Click on SAVE to add the event to the selected calendar.

You can also click directly on the calendar to add a new event by dragging the mouse pointer over the desired time period.

To add an attachment from kDrive to your events on Calendar, refer to this other guide.

To add reminders to your events on Calendar, refer to this other guide.

Add participants to the event

To invite users, add their name or email address when creating the event or afterward:

You will be notified of their attendance or refusal if they follow the procedure sent by email when the event is created.

Any update to a scheduled event is also sent by email to all participants.

Automatically find the best time for all participants

Before creating the event and thus before invitations are sent to participants, it is possible to determine the best time that suits everyone based on each person's availability (e.g., other appointments in their calendars):

1. Click here to access the web app Calendar Infomaniak (online service calendar.infomaniak.com).
2. Click on the More ‍ button at the top left of the interface to create a New event.
3. Choose a date and time that would work for you for the event.
4. Add the participants.
5. Click on the dropdown menu below the participants to find the earliest available time for all participants closest to the initially desired time:
   

In the example above, 10 am is not suitable for a one-hour appointment because Jean Dupont already has a scheduled appointment in his calendar at 10:45 am so the system suggests 11:45 am, the closest time when all participants will be available.

An asterisk * next to a participant means that the user's availability is unknown because…

• … or the invited person's email address is not an Infomaniak user: no user account exists with the specified email address…
• … or the invited person does not share their availability: they do not share their calendar at least in read mode with the event organizer or have not transferred their calendar into at least one of the organizer's Organizations…

Meeting room

Refer to this other guide if you are looking for information about meeting rooms that can be preconfigured to link an event to a location of this type.