This guide explains how to use the appointment scheduling assistant on a calendar/agenda of the Web app Calendar Infomaniak (online service ksuite.infomaniak.com/calendar) and thus schedule a meeting between several users.

Preamble

• To easily create and configure a new event, refer to this other guide.

Create a new shared event

To start the scheduling assistant:

1. Click here to access the Web app Calendar Infomaniak (online service ksuite.infomaniak.com/calendar).
2. Click on the chevron ‍ to the right of the new event creation button.
3. Click on Scheduling assistant:
   

The assistant appears on the right of the screen while the left part allows you to choose the day of the event.

The principle is to find the best time to schedule a meeting between several users of the Organization.

To do this, each person's availability (based on their schedule and the parameters defined in the calendar preferences) is displayed in columns:

1. When you create a new event for a team of users:
   1. The meeting title is automatically generated but can be modified.
   2. The duration of the event (and its placement within the day) can be modified, including on the left part with the mouse cursor.
   3. An optional room is automatically selected but can be modified.
   4. Participants can be added up to a maximum of 25: