This guide explains how to use the appointment scheduling assistant on a calendar / agenda of the Web app Calendar Infomaniak (online service calendar.infomaniak.com for managing your events and appointments) and thus schedule a meeting between several users.

Preamble

• To easily create and set up a new event, refer to this other guide.

Create a new shared event

To start the scheduling assistant:

1. Click here to access the Web app Calendar Infomaniak (online service calendar.infomaniak.com).
2. Click on the chevron ‍ to the right of the new event creation button.
3. Click on Scheduling Assistant:
   

The assistant appears on the right side of the screen while the left side allows you to choose the day of the event.

The principle is to find the best time to schedule a meeting between several users of the Organization.

For this, each person's availability (based on their schedule and the parameters set in the calendar preferences) is displayed in columns:

1. When you create a new event for a team of users:
   1. The meeting title is automatically generated but it can be modified.
   2. The duration of the event (and its placement within the day) can be modified, including on the left side with the mouse cursor.
   3. A room is automatically selected but it can be changed.
   4. Participants can be added up to a maximum of 25: