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Create a signature template for your mail
This guide explains how to create a signature template (click here for a detailed guide) for your entire email on Infomaniak Mail.
What is a template?
A template allows you to create the neutral base of a tool that can later be used by multiple users of the same Infomaniak Mail Service, or even customized according to the person who will use it.
Create a signature template
To create a template:
- log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- click on the icon in the top right corner of the interface (or navigate through the left sidebar menu, for example)
- choose Mail Service (universe Collaborative Tools)
- click on the name of the relevant object in the displayed table
- click on Global Configuration in the left sidebar menu
- click on the Signatures tab
- click on Add a signature template
- fill in the fields (see below) and press Add the signature template
- carefully read the warning and decide whether this template should be immediately applied to existing addresses
Fields and available variables
In addition to creating a unique signature template, you have the option to insert variables inside it where needed:
- Name
- First name
- Phone number
- Job title
Thus, users who have access to this signature template (see visibility below) can simply enter any of this information into boxes located below the signature composition window, without worrying about the graphic design of the signature itself.
Manage template visibility
If the Make visible option is enabled, created signature templates will be suggested to users of email addresses.
Activate a template on an existing email address
It is necessary to have an existing template to activate it on one or more email addresses:
- log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- click on the icon in the top right corner of the interface (or navigate through the left sidebar menu, for example)
- choose Mail Service (universe Collaborative Tools)
- click on the name of the relevant object in the displayed table
- click on the boxes to select one or more email addresses in the displayed table
- depending on the screen size click on the action menu â‹® or directly
- click on Apply a signature template
- select the template of your choice
Only visible templates are available during activation.