This guide explains how to use the automatic transcription feature in kMeet, Infomaniak's ethical free video conferencing solution, which allows real-time subtitles to be displayed during meetings, thus facilitating understanding of exchanges and meeting accessibility needs, or even translation at a later time.

Preamble

• If the moderator enables subtitles, then all participants in the videoconference will be able to activate the feature (even users without kSuite or anonymous users).

Automatically transcribe participants' remarks

You can display an automatic transcription of the participants' statements during a kMeet meeting:

1. Start the app kMeet (Web, desktop or mobile).
2. Create or join a meeting room.
3. Allow access to at least your microphone.
4. Click on the ○○○ icon in the toolbar.
5. Click on Enable subtitles.
6. What is said by the participants is displayed at the bottom of your kMeet window:
   
7. To stop displaying the transcription on your screen, click again on the appropriate menu (see point 5 above).

If you encounter any issues, refer to this other guide.

This guide explains how to manually approve or reject participants in a meeting.

Preamble

• To approve participants, you must have moderator status.
• To be a moderator, you must either be the first to connect or be designated later.
• Generally, a person generates a kMeet and will therefore be the moderator throughout the meeting.
• However, if a meeting is created from the Infomaniak calendar a kMeet link can be added, this will be accessible to all event participants; it is therefore recommended that the event initiator log in a little before the participants to configure their meeting (add a waiting room or a password etc.).

Approve or deny participants

To be a moderator:

1. Start kMeet via kmeet.infomaniak.com or from one of the apps for computers or mobile devices.
2. Click on the button to start a new meeting.
3. Click on the dropdown arrow ‍ below to expand the advanced options.
4. Enable participant control:
   
5. Start the meeting.
6. Share the meeting link or code and, if necessary, the password and/or encryption key with your participants.
7. When your participants try to join the meeting, an audio notification prompts you to allow or deny them entry to the room.

You can designate a participant as a new moderator during the meeting.

Moderation options

Other moderation options are available:

1. Click on the ○○○ icon in the toolbar.
2. Click on the icon ○○○ in the right sidebar:
   
3. For example, choose to stop the video of all participants and access the settings from ○○○ at the bottom:
   
4. The options allow you to manage the expected behavior when new participants connect:
   
   1. all participants start with the microphone muted
   2. all participants start with the camera off
   3. all participants have the same interface display as the moderator (display of such participant in large on the layout, etc.), modifiable at any time by users but the moderator can update at any time to force the follow-up
   4. reaction emojis do not make any sound

This guide explains how to use the chat feature thanks to the chat integrated into kMeet the ethical free videoconferencing solution by Infomaniak.

Preamble

• The chat supports the use of Emojis.
• It is also possible to:
  1. request the floor via the hand icon (Raise/Lower hand)
  2. to react with visual (and sound) emojis
     
  3. create a poll among participants (click on the Polls tab in the chat pane)

Start the chat between participants

For this:

1. Start the kMeet app.
2. Create or join a meeting room.
3. Click on the message bubble icon in the toolbar to Open/Close the chat and chat from a left sidebar:
   ‍

This guide explains how to broadcast an online meeting kMeet in a separate stream accessible via a unique URL thanks to Streaming Vidéo Infomaniak.

Preamble

• Broadcasting a conference-type meeting in a Video Streaming stream rather than within the kMeet application offers several advantages:
  • Large-scale public broadcasting without having to restrict access to an audience limited to invited persons.
  • Attract a wider audience, such as conferences, webinars or live events where hundreds or thousands of spectators can follow the event without joining a private call.
  • Allows to reach an unlimited number of spectators.
  • No need to manage access for each participant, the stream is simply viewable via a link.
  • A simple web browser is sufficient to access the streaming stream.
  • Passive access: spectators are not forced to actively participate or interact; they can simply watch the event without registering or logging in, which is better suited for large events.
  • No vocal interruptions or disruptions related to microphone management; this allows for a more fluid stream focused on the speaker.
  • Higher broadcast resolution when kMeet can be limited by bandwidth constraints and lower video quality to avoid network overload.

Create the Streaming Video share link

Prerequisites

• Streaming a kMeet video stream within a Streaming Video stream is only possible with the kSuite Pro or Enterprise offer.
• You must be a moderator of kMeet to create a live broadcast link, but it is not necessary to have an Infomaniak Streaming Vidéo offer.

Next:

1. Start kMeet via kmeet.infomaniak.com or from one of the applications for computers or mobile devices.
2. Once in the meeting, click on the action menu ○○○ in the kMeet toolbar.
3. Choose to Start live streaming:
   
4. Click the button to Start:
   
5. Wait for the video stream to be created:
   
6. In the same place, once the stream link is displayed, click on the icon on the right to copy the URL corresponding to the live stream; paste the URL into a message for the participants or anyone who needs to watch the live broadcast.
7. An icon displayed on kMeet along with an audible signal indicates the start of the broadcast via Streaming Vidéo:
   

The stream is broadcast continuously for a maximum of 24 hours and will no longer be accessible as soon as the kMeet meeting is stopped.

This guide explains how to use the remote control feature of a shared screen device with kMeet the ethical free videoconferencing solution by Infomaniak.

Prerequisites

• Have the desktop app kMeet (desktop application for macOS / Windows).
• Start screen sharing from the desktop app.
• Share an entire screen and not just an application window.

Taking control of a device

For user A to take control of user B's computer:

1. Start the kMeet desktop app then create or join a meeting room in which users A & B must be present.
2. The user B starts a screen share.
3. The user A must click on the action menu ○○○ at the top right of user B's thumbnail.
4. User A must click on Start remote control, and follow the same path to stop the remote control:
   ‍
5. User B receives a notification in the application to validate and accept the request to control the device.

It is also possible to simply annotate a screen share without taking control of the device.

This guide explains how to add a password and an encryption key to a kMeet meeting, the ethical and free videoconferencing solution from Infomaniak.

Protect a meeting with a password

When creating your meeting room, you can protect it with a password, which you will need to share with all your participants to allow them to connect:

1. Start kMeet via kmeet.infomaniak.com or from one of the applications for computer or mobile devices.
2. Start a new meeting:
   
3. Enter a name for your meeting room.
4. Click on the security options:
   
5. Turn on the toggle switch to Protect access and set a password:
   
6. Continue to join the meeting.
7. Share the meeting link or code as well as the password with your participants:
   

Secure a meeting with an encryption key

Prerequisites

• This feature only works with desktop apps and up-to-date browsers based on the Chromium architecture (e.g., Opera, Brave, Google Chrome, etc.).

Follow the procedure above until step 4. Once in the security options:

1. Turn on the toggle switch to enable end-to-end encryption:
   
2. When the video conference window opens, an audio message is heard to announce end-to-end encryption.

This guide explains how to start an audio or video conversation between one or more users kChat, with Infomaniak's free ethical videoconferencing solution, kMeet.

Preamble

• The call function in kChat is available on all Web (browser), mobile (iOS / Android) and computer (macOS / Windows) versions.

Create a meeting between kChat users

To be able to discuss in a virtual room with the microphone and webcam of your device, simply press the Call button visible on any kChat conversation, private or public channel, via the application or directly on the browser:

• Call a user directly if you are in a direct discussion with them, or initiate a call to all members of a channel if you start the meeting from the channel.
• Calling a user who is set to "Do Not Disturb" will not trigger a ring or call modal on their end, but they will see the message in the conversation.
• The microphone is enabled by default when the call is accepted, but not the camera.
• View the users of the meeting (who accepted, declined, or missed it) using the avatars in the kChat message.
• Once the call has started, an emoji appears in your kChat status to indicate that you are busy with the conversation.
• A message sent from the video (kMeet) will also be visible in the kChat conversation (and vice versa).
• Indications regarding the start and end of the meeting automatically appear in the relevant kChat conversation thread.

Specifics for calls in channels

• The call will not ring for the recipients, but they will see a message in kChat as well as a notification.
• A warning message will appear if you want to start a call in a channel with more than 7 users.

Refer to this other guide if you are looking for information about kMeet.

This guide explains how to use the drawing feature with kMeet the ethical free videoconferencing solution by Infomaniak, which allows participants to collaborate visually during screen sharing.

Prerequisites

• Have the desktop app kMeet (desktop application for macOS / Windows / Linux).
• Start screen sharing from the desktop app.
• The screen share must be initiated by a participant using the app, and only those attending the screen share will be able to draw.

Drawing with kMeet

To do this:

1. Start the desktop app kMeet then create or join a meeting room in which the users must be present.
2. One of the participants starts sharing their screen.
3. It is then possible for the other participants in the meeting to draw collaboratively on the screen share.

Infomaniak offers you to replace Skype with its own solutions, whether for individual calls, remote meetings or team exchanges.

kMeet, video conferencing for individuals & businesses

Despite its initial success, the communication platform Skype has seen its use decrease with the emergence of solutions better integrated with new collaborative uses.

One of the easiest ways to replace Skype is to adopt kMeet:

• Unlimited audio and video calls
• Access without registration
• Compatibility Web, mobile and desktop
• Integrated chat & reactions (emoticons, sounds)
• Screen sharing with drawing tools, remote control
• Breakout rooms (breakout rooms)
• Integration with the calendar (video link creation)
• Integration with kDrive for storing meeting recordings
• Integration with kChat for video calls
• Respect for privacy (no advertising, hosting in Switzerland)
• Security with encryption AES-256
• Eco-friendly (renewable energy, CO₂ compensation)

Replace Skype with kMeet

The alternative kMeet to replace Skype can be implemented in several ways:

1. Quick use without registration

To start a private communication between several people on the Internet, all one of them has to do is go to kMeet and then share the meeting link with the others. Here is the step-by-step procedure:

1. Enter kmeet.infomaniak.com in a browser like Chrome or Safari.
2. Click on Start a new meeting:
   
3. Enter a name for the meeting, which indicates to future participants the subject of the discussion they are joining.
4. Click the button to Continue:
   
5. Grant kMeet the necessary permissions:
   
6. Enter your name, which will be seen by the other participants.
7. Enable or disable any communication tools if they are not needed at the moment.
8. Click the button to join the virtual meeting room (as the first participant since no one else has been invited except you at this point):
   
9. There you go, **the room is created** and you can now **copy the information related to this session** and **send it to your contacts** so that they can join you (they will just have to click on the link you send them).
10. Close the information window so that you can all chat together:
    
11. The toolbar at the bottom of the screen allows you to turn the microphone, camera, etc. on or off.
    

To discover all the possibilities offered by kMeet, refer to this other guide.

2. Scheduling and invitations with my kSuite

To work efficiently, kMeet can be directly linked to your professional calendar. This means that every time you create an event in your calendar…

• … a video conference link is automatically generated…
• … participants receive the invitation by email with all the information…
• … and on the day of the event, they can join the meeting with one click, without registration or software to install.

Benefit: you centralize meeting management, reduce forgetfulness and simplify organization, all from a single interface.

To set up this solution:

1. Sign up for my kSuite for free to get an email address, for example anna.alpha@ikmail.com and, above all, access to Infomaniak services.
2. Access the calendar ksuite.infomaniak.com/calendar then create an event on your chosen day.
3. Add participants to the event, even if they are not Infomaniak clients.
4. Click the green button to automatically add a kMeet link to the event.
5. Click on the button to save your event:
   
6. Invitations will then be automatically sent by email to the participants, containing the clickable link allowing them to join the online discussion when the time comes:
   
7. The kMeet meeting link is also visible directly on the event in the calendar:
   

3. Call your contact like Skype

To start a conversation at any time with a contact previously saved in your address book, it is necessary that you both have kChat, available within the kSuite Infomaniak. To set up this solution, which can also be extended to an entire group of contacts:

1. Sign up for kSuite to gain access to the corresponding Infomaniak services.
2. Set up users (these can even be external) on the kSuite.
3. Install the app kChat or go to the URL https://ksuite.infomaniak.com/kchat
4. A user can then be called via kChat, which will ring the recipient's device:
   • = web browser if the kChat URL is open, or computer/mobile device if the kChat app is installed.
   • Refer to this other guide to learn more about video calls on kChat.
5. Your contact can then choose to answer; the call will be made using the kMeet technology within kChat or on the kMeet app if it is installed.