This guide details the use and management of channels in kChat.

Preamble

• A kChat channel is a communication space dedicated to a project, a theme, or a team in which members can exchange documents, write in real-time, and organize video conferences.
• Private channels (as well as public and guest channels) are limited in number according to the kSuite offer acquired; refer to the comparison table on the sales page for more information.

⚠ History kept visible (in days):

General Channel

Every Organization on kChat automatically has a General Channel in which all users are automatically invited.

You can use this channel to share information that concerns your entire organization, such as company outings or motivating good news.

You can of course start a new conversation thread within the General Channel.

Additional Channel

To add a new discussion channel:

1. Click on the button located in the left sidebar of the kChat web app (online service ksuite.infomaniak.com/kchat).
2. Click on Create a new channel:
   

Information related to a channel

When you create a new channel, you can choose:

A. its name

It will be modifiable later.

B. its URL

By default, it takes the name of the channel, but you can modify it using lowercase letters, numbers, dots, dashes, and underscores - also modifiable later.

C. its PRIVATE or PUBLIC status

It will be modifiable later (read more below).

D. its description

The description allows you to specify how this channel should be used. This text appears in the list of channels in the «More...» menu and gives users an indication of whether they should join the channel or not.

Once the channel is created, you can still define:

E. a header

Differences between PRIVATE or PUBLIC channel

PUBLIC channels increase transparency. All users can see and join a public channel, which ensures that all people involved in a project, topic, or team have access to the same information.

PRIVATE channels allow you to restrict sensitive content to users of your choice. Only an existing member can invite another user to a private channel. There are also differences in the management of archiving/deletion (read more below).

⚠ Maximum number of PRIVATE/PUBLIC channels:

Convert a public channel to a private channel

To transform a Public channel into a Private channel:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the Public channel in the left sidebar menu.
2. Then click on the chevron on the channel title at the top of the discussion.
3. Choose Convert:
   

The history and membership of members are preserved; publicly shared files remain accessible to anyone with the link; the change is permanent and cannot be undone.

And the reverse?

The reverse (changing a private channel to a public channel) is also possible, but only a kChat administrator user can do it; the message history and members who already have access to the channel will be preserved; the channel will become accessible to all users of the other public channels of the Organization except external users who will have to be invited manually.

To perform the conversion from kChat management on the Manager:

1. Click here to access the management of your product on the Infomaniak Manager (need help?).
2. Click on the dropdown menu to display private channels.
3. Click on the action menu ⋮ located to the right of the item concerned.
4. Click on Convert to public channel:
   

Leave a channel

In addition to the main channel named General, you can leave a channel at any time:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the Public channel concerned in the left sidebar menu.
2. Then click on the chevron on the channel title at the top of the discussion.
3. Click on Leave the channel:
   

If you leave a private channel, you will no longer find it in the search but only via its URL if you have it or by being reinvited by a member of the channel.

If you leave a public channel, you leave it immediately but can rejoin it whenever you want simply by finding it with its name (2) in the search (1), even if it has been archived:

Archive / delete a channel

In addition to the main channel named General, you can archive a channel at any time, which prevents any new messages and will no longer count it in the quota of your available channels. The operation is possible from the Manager or directly on the kChat interface:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the channel in the left sidebar menu.
2. Then click on the chevron on the channel title at the top of the discussion.
3. Click on Archive the channel:
   

If you create a channel and then archive it, you can rejoin it whenever you want simply by finding it with its name (2) in the search (1):

You will then be able to unarchive it:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the channel concerned in the left sidebar menu.
2. Then click on the chevron on the channel title at the top of the discussion.
3. Click on Unarchive the channel:
   

or close it to no longer see it on your interface:

You can also delete a channel and in this case, all associated data will be permanently deleted:

1. Click here to access the management of your product on the Infomaniak Manager (need help?).
2. Click on the action menu ⋮ located to the right of the item in question.
3. Click on Delete:
   
    

Add to favorites

To add any channel to favorites:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the star icon located at the top of a channel.
2. A new Favorites menu will appear in the left sidebar grouping all the items you have added to favorites (valid for your user only):
   

Mute a channel

You can hide the notifications of a channel:

1. From the kChat web app (online service ksuite.infomaniak.com/kchat), click on the action menu ⋮ to the right of the channel in question (in the left sidebar).
2. Choose Mute:
   
   
   
    

Organize by categories

⚠ Maximum number of categories (per user):

By clicking on the + button located in the left sidebar of kChat, you can add one or more categories allowing you to place items (channel, contact, etc.) within these. Then drag the desired channel to the created category (valid for your user only):

User-to-user chat channel

The personal messages are direct conversations between two or more people that take place outside of channels.

Each user of an Organization can freely create personal messages whose content will only be visible to the people concerned: