This guide explains how to get event reminders from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar) on a discussion system like kChat or Slack.

⚠ Available with:

*limited to 1 webhook

Preamble

• This feature will allow you to be notified in the discussion thread of your choice when an event is approaching.
• The webhook system is a method for an application or service to send information to another application or service in real-time, securely, and authenticated.

Announce the webhook to Calendar

To add the webhook from your discussion system to Calendar:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Click on the Settings icon at the top right.
3. Click on Integrations in the left sidebar.
4. Click on the Add a webhook button:
   
    
5. Define:
   
   1. A name to easily identify the Webhook when you add reminders.
   2. The webhook URL (obtained from your chat system - examples are shown below in the FAQ).
   3. The elements (automatically taken from your event and/or added manually here) and their arrangement in the message to be sent:
      • Insert %subject% to include the event subject.
      • Insert %date% to include the event date.
      • Insert %description% to include the event description.
      • Insert %location% to include the possible location of the event.
6. Click on Add.

Create an event with a chat reminder

Now that Calendar is linked to your chat account, you can choose to be notified in a chat when you add a reminder to an event:

1. Click here to access the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar).
2. Create a new event.
3. Click at the bottom right to display additional fields:
   
4. Add a reminder:
   
5. In the dropdown menu, choose the configured webhook.
6. Validate the changes.

You will now receive a reminder in the chat corresponding to the webhook.

Examples for obtaining a webhook

kChat

1. Click here to access the kChat Web app (online service ksuite.infomaniak.com/kchat) or open the kChat desktop app (desktop application on macOS / Windows / Linux).
2. Go to the Integrations section.
3. Click on Incoming Webhooks:
   
4. Click at the top right on Add.
5. Complete the required information to create the "bot" that will post follow-up messages in kChat in the channel of your choice:
   
6. Save to get the webhook URL:
   
7. Create the custom notification in Calendar (read above if necessary):
   
8. Select your custom notification when adding a reminder to your event:
   

Slack
 

1. Click here to access the Slack WebHooks.
2. Choose the conversation thread where your reminders will appear (e.g. @slackbot or #general):
   
3. Save to get the webhook URL.

Create other webhooks to set reminders in other conversation threads.

Customize the follow-ups of a Slack reminder

You can freely use Slack formatting options in your notifications. Example in French:

N'oubliez pas de %subject% pour le %date%.
À prendre avec le jour J : %description%.
Lieu de l'évènement : %location%