This guide explains how to receive event reminders from the Infomaniak Web app Calendar (online service ksuite.infomaniak.com/calendar) on a messaging system like kChat, so you can be notified in the chat thread of your choice when an event is approaching.

Introduction

• The kSuite Free plan is limited to 1 webhook.

Link the kChat webhook to Calendar

Prerequisites

• Create an inbound webhook on the kChat app to obtain a URL of the type https://your-server-kchat.xyz/hooks/xxx-key-generated-xxx:
  

Next, to add the webhook for your chat system to the Calendar app:

1. Click here to access the Infomaniak web Calendar app (online service ksuite.infomaniak.com/calendar).
2. Click on the Settings icon ‍ in the top right corner.
3. Click on Integrations in the left-hand menu.
4. Click on the Add a webhook button:
   
5. Define:
   
   1. A name to easily identify the webhook when adding reminders.
   2. The webhook URL (obtained from your chat system).
   3. The elements (automatically taken from your event and/or added manually here) and their layout in the message that will be sent:
      • Insert %subject%‍ to include the event subject.
      • Insert %date%‍ to include the event date.
      • Insert %description%‍ to include the event description.
      • Insert %location%‍ to include the event location, if applicable.
6. Click the button to Add the configured item and see it created:
   

Create an event with chat reminder

Now that Calendar is linked to your messaging system account, you can choose to be notified in a chat when you add a reminder to an event:

1. Click here to access the Infomaniak Calendar web app (online service ksuite.infomaniak.com/calendar).
2. Click the ‍Create button in the upper left corner.
3. Click on Event:
   
   • You can also click on an existing event in the calendar to edit it.
4. Enter the event details.
5. Click on Add reminder to configure it:
   
6. In the dropdown menu for reminder types, select the webhook you configured (according to the name given in step 5a above).
7. Save the event at the bottom of the page:
   
8. When the reminder time arrives, a message (in the format configured in point 5c above) is sent to the event's recipient on the channel configured in the webhook (see prerequisites):
   

And on other messaging systems?

Slack

1. Click here to access the Slack WebHooks.
2. Choose the discussion thread where your reminders will appear (e.g. @slackbot or #general):
   
3. Save to obtain the webhook URL.

Create additional webhooks to define reminders in other threads.

You can freely use Slack's formatting options in your notifications. Example in French:

N'oubliez pas de %subject% pour le %date%.
À prendre avec le jour J : %description%.
Lieu de l'event : %location%