This guide details how to manage the Organization Directory, which is a special address book available within the Infomaniak Contacts web app (online service ksuite.infomaniak.com/contacts).

Introduction

• The Organization directory is automatically populated with the users that make up each Organization to which your user is linked; it is synchronized with all internal users of these Organizations.
• If Groups (❓: help) are created within the Organization, they will be visible in the Organization's directory:
  
• It cannot be exported (❓: help) or renamed.

Access the Organization Directory

If your login ID corresponds to one or more Organizations, you can access the different directories of these Organizations:

1. Click here to access the contacts in your kSuite Infomaniak (❓: help).
2. Click on the chevron ‍ to the left of the name of the Organization in question.
3. Click on {Organization name} Directory…
4. The contacts of the selected Organization are displayed on the right:
   

Modify the contact details of a contact in the directory

You can do many things (copy, export the contact information, view the email exchanges or the events in the calendar, add to favorites, call, etc.) by clicking on a contact in the Organization Directory address book.However, you will not be able to modify the contact details on behalf of the person.:

To modify the main information, the person concerned (the person for whom a change needs to be made) must log in to his/her profile and modify it (see below):

A. First name & Last name

To change the first name and last name displayed in one of the Organization notebooks, the user in question (here faq@exemple-domaine.ch) must log in to their account and modify their contact details (❓: help).

B. Email address

To change the email address displayed in an organization's directory, the user in question must log in to their account and modify their contact details (❓: help).

C. Phone number

To change the phone number displayed in an organization's directory, the user in question must log in to their account and modify their contact details (❓: help).

Hide certain information

Prerequisites

• You must be at least an Administrator of the Organization (❓: help).

To increase the privacy of contacts, you can:

• make a contact private in any address book (not just the directory) to hide it from users with fewer permissions:
  
• hide the display of all telephone numbers of the directory members:
  1. Click here to access the contacts in your Infomaniak kSuite (❓: help).
  2. Click on Settings ‍ in the top right corner.
  3. Check or select the relevant Organization in the dropdown menu on the left-hand menu.
  4. Click on ‍Address Book.
  5. Click on the toggle switch to disable the display of telephone numbers in the Organization's address books for all users of the Organization.
  6. The change is immediately visible:
     

Change the display color of a Directory

To change the color of the icon representing the Organization's Directory:

1. Click here to access the contacts in your Infomaniak kSuite (❓: help).
2. Click on the action menu ⋮ located to the right of the address book.
3. Click on Edit:
   
4. Choose a color and confirm: