This guide details how to share files and folders in kDrive with whoever you want, without installing the desktop app kDrive (desktop application on macOS / Windows / Linux), and even if the recipient does not have an Infomaniak account or is not yet using kDrive.

Preamble

• The Web app kDrive allows you to share content in several ways, notably by a right-click on the elements or as an email attachment to quickly propose viewing or modifying a file.
• A drop box can also be shared.
• The appearance of the sharing windows can be customized.
• To quickly access the different functionalities/operations, right-click on your files.

⚠ Number of authorized external sharing links:

Share a file/folder on kDrive

For users to view, modify, download your content, you need to designate who to share a file/folder from kDrive with:

1. Click here to access the Web app kDrive from Infomaniak (online service ksuite.infomaniak.com/kdrive).
2. Right-click on the file/folder in question.
3. Click on Share... at the top of the drop-down menu:
   
   

From then on, it is possible to…

• … either activate a public sharing link with various possible options:
  • authorization to modify the document if it is part of the collaborative formats
  • expiration date
  • password
  • authorization to download
  • authorization to access so that the user with access to the sharing link can request full access - refer to the dedicated chapter below

so that anyone who has the link displayed on this modal can access the shared file:

Warning: simply deactivating/reactivating the public sharing link changes the URL and makes the previous one obsolete!
 

• … or enter a kDrive user, a contact from your address book, the email address of a new contact (or a work team if the sharing is done within the “common folders”):
  

A wizard allows you to define the rights of each person you add: “viewing” / “modification” / “management” (refer to this other guide if you are looking for information about file, folder, and subfolder access permissions in kDrive):

• The person whose email address you specify will receive an email with the necessary information to access your shared content.
• If they do not have an Infomaniak account, they can create one for free to access, modify, and synchronize the shared items.
• In the meantime, you will see the pending invitation and be able to revoke it at any time from the same place.
• The private link is displayed each time you go to the sharing sidebar, which allows you to easily copy and resend the link to authorized users.

Click on the close cross at the top right of the modal if you are finished.

Create a public + editable sharing link

When you activate a sharing link on a Word, Excel, or PowerPoint type file, it is possible to authorize online editing of the latter:

All persons with access to this sharing link will then be able to immediately modify the file without having an Infomaniak account (just test the obtained URL in a private navigation to verify the result).

You can also get a precise sharing link from the document.

Request access from the shared file page

The user who shares a folder can activate a button in the advanced sharing settings:

This “Add files” button will be displayed on the sharing page (A) so that the user who accesses the sharing link can request to become an external user (if they have an Infomaniak account or create one (B):

The request will then be sent by email to the user who initiated the sharing and they can decide whether to accept or not.

Common folders

Refer to this other guide to fully understand the differences between the different sections of kDrive.

These common folders are available with certain paid offers and allow you to share your data with all kDrive users. Any new folder created inside with a choice of maximum sharing will be indicated as such on the right in the folder list.

However, a folder can also be created with restricted sharing (this is offered to you when creating a new folder or when you return to the sharing of said folder) and in this case only authorized persons will be able to see the content directly; users who have access to it are visible on the right in the list of folders:

Other users with access to shared folders will also be able to "force" access to a subfolder either by clicking on it and accepting the warning message, or via the action menu on the right of the directory by choosing "Force Access"; this will notify other users by email of the access taken:

Refer to this other guide if you are looking for information on sharing and shared folders.