This guide explains how to modify the role and permissions of a user so that they only have a limited legal role or access to only certain features of your Organization within the Infomaniak Manager.

Introduction

• Since you opened your account with Infomaniak, you have been part of at least one Organization (❓: help).
  • If you were the only user and it wasn't an invitation, an Organization was created in your name, and you automatically become its legal representative.
  • Otherwise, you belong to the Organization that invited you (to join its kSuite, to manage a product, etc.).
• You can define whether a user…
  • … belongs to your Organization and whether they should have the role of:
    • Legal representative
    • Administrator
    • Collaborator
  • … is external to your Organization (limited rights):
    • External users are not taken into account in calendar and address book sharing for the entire Organization.

Modify a user's rights/permissions

Prerequisites

• If you cannot find the expected list of users, first switch to the desired Organization (❓: help).
• You must be an Administrator or Legal Representative within the Organization (❓: help).
• Familiarize yourself with the variouspermissions (e.g., access rights to products) and administrative contact preferencesfor a user within an Organization (❓: help).
• Please note that it is not possible to remove a legal representative if there is no other legal representative. (❓: help).

To change a user's role:

1. Click here to access user management in the Infomaniak Manager (❓: help).
2. Click on the action menu ⋮ located to the right of the user in question.
3. Click on Edit role:
   
4. Edit the desired role:
   
5. Click the Save button.

If you assign the user a simple collaborator role…

… you can modify the services they can access (❓: help):