This guide explains how to create, save and edit an Office file (text, spreadsheet, presentation...) on the Web app kDrive (online service ksuite.infomaniak.com/kdrive) and on the mobile app kDrive (application for iOS / Android smartphone or tablet) using the native editor.

Edit a text file, spreadsheet, presentation...

Prerequisites

• To create and collaborate on a spreadsheet or text document, etc. directly on the Web app, the file in question must be less than 100 MB in size, otherwise the document download will be proposed and you will need to edit it locally on your computer with an Office-type application (OnlyOffice, for example).
  • Be careful with the images you insert into your documents (compress them to reduce their size & quality if necessary).

The Web app kDrive (online service ksuite.infomaniak.com/kdrive) integrates natively the Docs, Grids and Points applications that allow you to create, modify and collaborate online on Word .docx, Excel .xlsx and PowerPoint .ppsx documents:

1. Click here to access the Web app kDrive (online service ksuite.infomaniak.com/kdrive).
2. Open the folder where you want to create an Office document, if necessary.
3. Click the New button in the top left corner.
4. Choose the type of document to create:
   
   1. text document
   2. spreadsheet
   3. presentation
   4. plain text (notepad)
   5. draw.io document for diagrams, schematics and wireframes
5. Name the file.

Save the file

When you work online on your Word, Excel or PowerPoint files, they are automatically saved every time you make changes to them.

If in doubt, you can manually save a document:

• Click on File then on Save (if "Save" is disabled, it means the file has already been saved).
• If necessary, you can download a copy of your file in the format of your choice (docx, pdf, rtf, epub, html, jpg, png...) by clicking on Download as...
  

Files with password

When you work online on your Word, Excel or PowerPoint files, these can be previously protected by password. Therefore, the password will be requested for opening the file in the Infomaniak interface but it will disappear when saving your document within the kDrive.

Indeed, it is not possible to set a password when saving a document on kDrive, nor to keep the existing password. Otherwise, consider using another editor available within kDrive but only with certain paid offers.

Add a bookmark

A feature allows you to add a bookmark, a sort of shortcut to a favorite passage in your document or the equivalent of a web page anchor:

1. Edit a text document on kDrive.
2. Select the piece of text to serve as a reference point.
3. Click on the References tab.
4. Click on Bookmark:
   
5. Name your bookmark.
6. Click on the Add button:
   
7. The window closes, your favorite location is created and saved on the document.

Create a share link leading directly to the bookmark

Once the document is open:

1. Click on the References tab.
2. Click on Bookmark.
3. Click on the bookmark name to reach.
4. Optional: click on the Go to button so that the document open in the background displays exactly at the previously defined location.
5. Click on the Get a link button to share your document and get a link that will lead the user to the exact location of your bookmark.
6. Click on the Copy button to directly put it in the clipboard:
   

kSuite users: be notified on kChat

A feature allows users to tag (mention) collaborators in the comments of a document via a "+" followed by the user's name:

1. Edit a document on kDrive.
2. Click on the Collaboration tab.
3. Click on Add a comment.
4. Enter your comment by mentioning a user if necessary: type the + sign followed by the name:
   

The tagged user receives an email with the relevant details: the name of the comment author, the link to the document, the date and time of the comment.

If the mentioned user is online on kChat (from the relevant kSuite), instead of receiving an email, they will receive a notification via kChat Bot. If the user is offline or in "do not disturb" mode, the system will send an email.

Edit an Office-type document from a dedicated mobile app

The mobile app kDrive (application for iOS / Android smartphone or tablet) integrates natively the Docs, Grids and Points applications that allow you to create, modify and collaborate online on Word-type .docx, Excel .xlsx and PowerPoint .ppsx documents:

To go further in editing documents from your kDrive from an iOS / Android device, use the recommended application to edit your Word, Excel and PowerPoint documents.

Prerequisites

• Know your kDrive identifier (kDrive ID)

Then, perform the following manipulation once to subsequently access your kDrive without limit:

1. Download Documents for your mobile device (link above).
2. Open the app on your device.
3. Go to the Clouds menu at the bottom of the screen.
4. Choose WebDAV from the list of Clouds.
5. For the account settings, use the following information:
   1. Server address: https://IDkDrive.connect.kdrive.infomaniak.com (cf. prerequisites above)
   2. Username: email address to log in to the Infomaniak account
   3. Password: create an application password for this specific use.
6. Access your kDrive and edit Word, Excel and PowerPoint files from the Clouds menu at the bottom of the screen.