This guide details how to share files and folders in kDrive with whomever you want, without installing the desktop app kDrive (desktop application on macOS / Windows / Linux), and even if the recipient does not have an Infomaniak account or is not yet using kDrive.

Preamble

• The Web app kDrive allows you to share content in several ways, notably by a right-click on the elements or as an email attachment to quickly propose viewing or modifying a file.
• A drop box can also be shared.
• The appearance of the sharing windows can be customized.
• To quickly access the different functionalities/operations, right-click on your files.

Limits in effect

Number of shares allowed

• my kSuite = 25 | my kSuite+ = 1000
• kSuite Standard 1 max. user = 200 | kSuite Standard 2 min. users = 1000 | kSuite Pro = 1000 | kSuite Enterprise = 1000

Share a file/folder on kDrive

For users to be able to view, modify, download your content, you need to designate who to share a file/folder from kDrive with:

1. Click here to access the Web app kDrive Infomaniak (online service kdrive.infomaniak.com).
2. Right-click on the file/folder in question.
3. Click on Share... at the top of the drop-down menu:
   
   

From there, it is possible to...

• ... either activate a public share link with different possible options:
  • permission to modify the document if it is part of the collaborative formats
  • expiration date
  • password
  • download permission
  • access permission so that the user with access to the share link can request full access - refer to the dedicated chapter below

so that anyone with the link displayed on this modal can access the shared file:

Warning: simply deactivating/reactivating the public share link changes the URL and makes the previous one obsolete!
 

• ... or enter a kDrive user, a contact from your address book, the email address of a new contact (or a work team if the sharing is done within the “shared folders”):
  

An assistant allows you to define the rights of each person you add: “viewing” / “modification” / “management” (refer to this other guide if you are looking for information about access permissions to files, folders, and subfolders in kDrive):

• The person whose email address you specify will receive an email with the necessary information to access your shared content.
• If they do not have an Infomaniak account, they can create one for free to access, modify, and synchronize the shared items.
• In the meantime, you will see the pending invitation and can revoke it at any time from the same place.
• The private link appears each time you go to the sharing sidebar menu, which allows you to easily copy and resend the link to authorized users.

Click on the close cross at the top right of the modal if you are finished.

Create a public + editable share link

When you activate a share link on a Word, Excel, or PowerPoint file, you can allow online editing of the latter:

All people with access to this share link will then be able to modify the file without having an Infomaniak account (just test the obtained URL in a private navigation to verify the result).

You can also get a precise share link from the document.

Request access from the shared file page

The user who shares a folder can activate a button in the advanced sharing settings:

This “Add files” button will be displayed on the share page (A) so that the user who accesses the share link can request to become an external user (if they have an Infomaniak account or create one (B):

The request will then be sent by email to the user who initiated the sharing and they can decide whether to accept or not.

Shared folders

Refer to this other guide to fully understand the differences between the various sections of kDrive.

These shared folders are available with certain paid offers and allow you to share your data with all kDrive users. Any new folder created inside with a choice of maximum sharing will be indicated as such on the right in the folder list.

But a folder can also be created with restricted sharing (this is offered when creating a new folder or when you return to the sharing of said folder) and in this case, only authorized persons will be able to see the content directly; the users who have access are visible on the right in the folder list:

Other users with access to shared folders will also be able to access a subfolder by force either by clicking on it and accepting the warning message, or through the action menu on the right of the directory by choosing “Force access”; this will notify other users by email of the access taken:

Refer to this other guide if you are looking for information about shared folders and shared folders.