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Share data from kDrive (Web interface)
This guide details how to share files and folders in kDrive with anyone you want, even without installing the kDrive application, even if the recipient does not have an Infomaniak account or does not yet use Infomaniak's kDrive.
Different Methods
kDrive allows you to share content in several ways:
- Share a file/folder: ideal if recipients need to be able to edit and work with your content
- Create a public sharing link: ideal if your recipients need to be able to view and/or download your content
- Share as an email attachment on Mail Infomaniak to quickly offer reading or editing of a file
A dropbox can also be shared, and the appearance of sharing windows can be customized.
Share a File/Folder
To designate who to share a file/folder with:
- Log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- Click on the icon at the top right of the interface (or navigate through the left sidebar menu, for example)
- Choose kDrive (under Collaborative Tools universe)
- Click on the name of the relevant object in the displayed table
- The kDrive tree structure is displayed
- Right-click on the relevant file/folder
- Click on Share... at the top of the dropdown menu
From here, it is possible to:
- either activate a public sharing link with various possible options (modification and download permission, expiration date, password), and anyone with the link can view and access the file
- or enter a kDrive user, the email address of a contact, or a work team (only if sharing is done within the Common folders directory - read more below)
An assistant allows you to define the rights of each person you add: viewing/editing/management
- The person whose email address you specify will receive an email with the necessary information to access your shared content.
- If they do not have an Infomaniak account, they can create one for free to access, edit, and synchronize shared items.
- In the meantime, you will see the pending invitation and can revoke it at any time from the same place.
- The private link is displayed whenever you go to the sharing menu, making it easy to copy and resend the link to authorized users
Click on the close cross at the top right of the modal if you have finished
Create a Public + Editable Sharing Link (Word, Excel, PowerPoint)
When you enable a sharing link on a Word, Excel, or PowerPoint file, it is possible to allow online editing of the file:
All people with access to this sharing link can then immediately edit the file without having an Infomaniak account (simply test the URL obtained in a private browsing window to check the result).
Permissions
A sharing can be restricted. Choose whether the user:
- Can view
- Viewing only
- Downloading
- Adding comments
- Can edit
- File modification
- Downloading
- Adding comments
- Adding and creating file/folder
- Deleting file/folder
- Can manage
- File modification
- Downloading
- Adding comments
- Adding and creating file/folder
- Deleting the file
- Sharing with other users
- Managing user rights
Sharing indications are visible on kDrive in the "who has access" column, and the possible public link enabled on a file is indicated by a green icon in this column:
The Common Folders Directory (formerly "Common Documents")
This folder is available with certain paid offers and allows you to share your data with all kDrive users. Any new folder created inside with a choice of maximum sharing will be indicated as such on the right in the list of folders.
But a folder can also be created with restricted sharing (this is proposed to you when creating a new folder or when you return to the sharing of that folder), and in this case, only authorized people will be able to see the content directly; users who have access are visible on the right in the list of folders:
Other users with access to Common Folders will also be able to forcefully access a subfolder either by clicking on it and accepting the warning message or by using the action menu on the right of the directory and choosing "Force Access"; this will notify other users by email of the access attempted: