This guide explains how user permissions work on kDrive and how you can modify these access permissions.

User permissions overview

When adding a user to kDrive, two permission levels are available:

• Administrator gives users the same rights as the kDrive owner:
  • sharing, statistics, activity reports, restoring and deleting folders, importing external data, etc. and access to files and folders
• User allows access to folders located at the root of the kDrive as well as managing and freely sharing their content:
  • access to shared files and folders, personal directory and file creation/sharing
  • However, users will not be able to access the administrative management of the product (manage users, view statistics, create or delete folders at the root of the drive, import data from an external service, etc.)

In summary:

• Folders at the root of a kDrive are private by default.
• The content of the Organization Folders directory is common and visible to other kDrive users but sharing can be restricted.
• Contents shared by other users from their private part of the kDrive and contents shared by users external to your kDrive appear in the Shares menu.
• Any folder or file can be shared with other kDrive users and your chosen contacts. Learn more

Modify a user's permissions

To access kDrive:

1. Click here to access the Infomaniak kDrive Web app (online service kdrive.infomaniak.com). Check or select the relevant kDrive in the dropdown menu of the left sidebar.
2. Click on the action menu ⋮ located to the right of the relevant item.
3. Click on Manage users:
   
4. Manage the desired user's rights, choose the desired access level:
   
5. If necessary, open the action menu ⋮ of the desired user for advanced actions:
   
6. If necessary, manage permissions related to categories:
   

Rights in the Organization / Rights on kDrive

Do not confuse or mix:

• the rights granted for the management of the kDrive service on the Manager,
• and the rights granted to the user within kDrive.

Indeed, a user may have restricted or even no rights on the kDrive product in the Manager (and therefore will not be able to manage the kDrive product itself or have technical details - see below) but may have been defined as an administrator in kDrive and thus have access to all stored data.

Here is the view from the dashboard of an administrator of an Infomaniak Organization:

There are 2 users in the Organization, including 1 collaborator access and 1 legal representative (therefore having maximum rights). The dropdown menu in the top right allows switching to a view of users specific to products, kDrive for example:

The second user who has collaborator access at the Infomaniak Manager level has administrator access within kDrive specifically. They will therefore have access to shared files on kDrive, but their interface will still be reduced in accordance with the restrictions applied to their status in the Organization...

... unlike the administrator (and legal representative of the Organization, therefore having maximum rights) who has full access to all the extended details of the kDrive interface: