This guide illustrates the different types of sharing that can be done within the shared folder (Organization Folders) of kDrive and explains how to limit access to the folder if certain users should not have access to everything in it. It is very easy to modify a share at any time.

Switching from a simple share to a kSuite invitation

Imagine...

• … a kDrive within a kSuite…
• … with 1 single user out of 3…
• … data in the shared folder (Organization Folders) and in the personal folder (My Folder).

A. Result of a share without requiring the invited user to sign up

A folder present in the shared folder is first shared with a completely external new user to this kDrive and to Infomaniak, via a public share link:

1. Right-click on the folder or subfolder in question.
2. Choose the Share item.
3. Stay on the first tab by adjusting the security settings according to your needs.
4. Copy the link to send it, or send it directly from the window:
   

Therefore, the user who views this public link gets this type of view and can navigate, view, and download files, all in read-only mode:

B. Result of a share with sign-up (not counted in kSuite)

A folder present in the shared folder (Organization Folders) is now shared with an “external” type of user who will need to sign up or at least log in to their account if they already have one, and accept the invitation.

To do this, you need to select the second sharing tab this time:

1. Right-click on the folder or subfolder in question.
2. Choose the Share item.
3. Click on the second tab.
4. Enter the email address of the user in question.
5. Click to add (the operation can be performed for multiple users at once):
   
6. Regarding the freedom given to the user to modify or not the part of the kDrive to which they will have access, the choice made here is to Modify.
7. Click on Send Invitation:
   
8. This choice (see point 6 above) will allow you to invite this person as an external user initially — see below for the complete kSuite invitation):
   
9. The administrator can see the pending request and resend the invitation if necessary:
   
10. The invited person receives an email to register as an Infomaniak user:
    
11. The person fills out the form, their email address is pre-filled, it will be their Infomaniak user account identifier:
    
12. Once registration is complete, a kDrive simplified interface with “Shared with me” on the left allows access to the shared content (only, and not the entire shared folder) and to modify it:
    
    • Any modifications made are common to all users who have access to this part of this kDrive.
    • The user does not have any private/personal space.
    • They can install the kDrive mobile/desktop app and log in, but no data will be visible:
      

C. Result of a share with registration as a kSuite user

Now imagine that no sharing or invitation has taken place yet. Repeat steps 1 to 7 above, then at step 8…:

1. … Invite this person as a kSuite user by clicking on the link that opens user management in a new tab:
   
2. Create the kSuite user (following the A-B-C order below):
   
3. Start creating the user (following the D-E-F-G-H order below):
   • D — Enter a first name and last name.
   • E & F — Depending on your needs, give them extended or rather limited rights within the Organization, here a status user only (be aware of the different permissions (access rights to products for example) and administrative contact preferences of a user within an Organization).
   • G — Choose to create (or not) an email address for the user; this influences how you allow the user to log in (here with the email address of their choice - while sending the invitation to another email address).
   • H — The next step allows you to integrate the user into a possible work team:
     
4. Once the procedure is complete:
   • I — The invited person receives an email to register as an Infomaniak user but you can provide them with the link through other means such as a QR code.
   • J — Depending on the role assigned to the invited person (see point E above) you can define at any time which products they can manage on the Infomaniak Manager:
     

D. Restrict user access

Once registration is complete, the new user's kDrive interface usually allows access to all content that has been shared with all kDrive users.

If the invited user does not see anything in this shared folder, check from the administrator account whether the sharing rights have been extended to all kDrive users:

 

The opposite is also possible: if the new kSuite user accesses all the Organization Folders and this is not desired, the administrator must modify the sharing of the parent folder (the root folder of the shared folder for example):

1. Right-click on the parent folder, select the Share item, then choose the second sharing tab and click on Manage on the right to remove the sharing (the effect is recursive and applies to all items contained within the parent folder):
   
2. Then, share again but more restricted from the folder in question and check the access column in the kDrive tree:
   
    
3. And there you go, the user now only sees part of the folder, which is still shared:
   
4. And this time, if the user installs the kDrive app, they can choose the kDrive in question:
   
5. They can access the files on the computer: