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Adding a signature to emails
This guide explains how to create and automatically add a signature to messages sent from Mail Infomaniak for web browser.
Prerequisites
- Have valid access to Mail Infomaniak where the email address is linked
- Have permission to manage the signature for the address: if you were invited to Mail to manage your address, it is possible that the Mail Service manager may have removed this right from their admin account
Add a signature
One or more signatures can be added from Mail and from the Manager where all addresses of a Mail Service are managed. Add multiple signatures if necessary and choose which one to use when sending.
from a Mail Service
To access the Mail Service and manage signatures:
- Log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- Click on the icon at the top right of the interface (or navigate through the left side menu, for example)
- Choose Mail Service (universe Collaborative Tools)
- Click on the relevant item name in the displayed table
- Click on the relevant email address in the displayed table
- Click on Reply and signatures in the left side menu
from Mail Infomaniak
To access Mail and manage signatures:
- Log in to Mail Infomaniak (mail.infomaniak.com) from a web browser like Brave or Firefox
- Click on the icon at the top right of the interface
- Click on Email addresses
- Check or select the relevant email address from the dropdown menu
- Click on Signatures under Email address settings
Create the signature
You have two choices:
- Click Add to create a new signature
- Click on the icon next to an existing signature to edit it
Then:
- Choose any existing template
- Give a name to the signature
- Specify a name for your identity (it will be displayed next to your email address in messages received by your correspondents)
- Create the content of the signature in the provided field (read below for formatting options)
- Choose whether or not to share the signature with all Mail address users
- Click on Advanced settings to choose the location to insert your signature: before the message (= header) or after the message (= signature)
- Click the Save button
Formatting the signature
You can use an image, edit the HTML source code, and format your text using a toolbar. To avoid too much spacing, use the Shift key in conjunction with the ENTER key on your keyboard, which will produce the equivalent of the HTML tag (which causes a line break)
instead of a new paragraph.
Set a default signature
By setting a default signature, it will automatically be displayed in the email body when composing. You still have the option to change the signature. You can choose which signature will be inserted by default when composing:
- a new message
- a reply / forward
Select the signature when composing
- The signature is automatically inserted when you start composing a new message
- If multiple signatures exist, you need to choose the correct identity from the dropdown menu
- Quickly return to signature settings via the button in the toolbar
Away message (autoresponder)
The signature is not added to messages from the autoresponder. It is necessary to add one in the away message.
Multiple linked addresses?
A signature is linked to the email address you use inside your Mail Infomaniak (unlike the calendar or address book, which are linked to your Infomaniak account). You can therefore define a signature for email addresses linked to your Mail Infomaniak account. In the case where an email address is linked to multiple Infomaniak Mail accounts, they will either need to use the existing signature or customize it (read point 5 above).
Go further with templates
This guide explains how to define custom templates that can be applied when creating a new email address on your Mail Service, for example, or in bulk to all addresses in your domain.