1000 FAQs, 500 tutorials and explanatory videos. Here, there are only solutions!
Creating a signature template for your mail
This guide explains how to create a signature template (this guide details how the signature tool works) for all your emails on Infomaniak Mail.
What is a template?
A template allows you to create the neutral base of a tool that can later be used by multiple users of the same Infomaniak Mail Service, and can even be customized based on the person who will use it.
Create a signature template
To create a template:
- Log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- Click on the icon at the top right of the interface (or navigate through the left sidebar menu, for example)
- Select Mail Service (universe Collaborative Tools)
- Click on the name of the relevant object in the displayed table
- Click on Global Configuration in the left sidebar menu
- Click on the Signatures tab
- Click on Add a signature template
- Select the type of template
- Click the blue Continue button
- Choose a design from the available presentation style examples:
- Fill in the fields, social information, visual content, etc.
- Click the blue Continue button
- Finalize the template creation and decide if this template should be applied to users of existing addresses on the Mail Service
- Click the blue Finish button or save as a draft
Available Fields and Variables
In addition to writing a unique signature template, you have the option to insert information that will be adapted from automatically retrieved user information but also manually completed by the user:
- Name
- Surname
- Phone number
- Job title, etc.
Thus, users who have access to this signature template can simply enter one or more of this information in boxes located below the composition window of their signature, without worrying about the graphic design of the signature itself.
Manage the visibility of templates
If the automatic creation option is activated (last step of the creation wizard), the signature templates created will be applied to users of the email addresses:
Another option available on the signature template management page for Mail Service managers allows you to "limit users to the exclusive use of your signature templates":
Users of the Mail Service in question will no longer be able to use their customized signatures and will only be able to choose from the signature templates you offer to create their signature.
If you disable this toggle button, users will be free to create and use their customized signatures. However, signatures created from your templates will not be deleted.
Activate a template on an existing email address
You need to have an existing template to activate it on one or more email addresses:
- Log in to the Infomaniak Manager (manager.infomaniak.com) from a web browser like Brave or Firefox
- Click on the icon at the top right of the interface (or navigate through the left sidebar menu, for example)
- Select Mail Service (universe Collaborative Tools)
- Click on the name of the relevant object in the displayed table
- Click on the checkboxes to select one or more email addresses in the displayed table
- Depending on the screen size, click on the action menu â‹® or directly
- Click on Apply a signature template
- Select the template of your choice
Only visible templates are available when activating.
Duplicate a template
You can duplicate an existing template:
- Click on the action menu â‹® to the right of the created template
- Click on Duplicate